Your back office, kept in order.
Keep your till. We run the back office: stock, suppliers, eTIMS invoices and M-Pesa reconciliation, with a clear report on your desk every month.
Built on ERPNext, an open-source system: no licence fees, and your data stays yours.
| Check | Status |
|---|---|
| M-Pesa till vs. sales | Reconciled |
| Bank statement | Reconciled |
| Supplier statements (6) | 1 to confirm |
| Credit customers | 2 overdue |
| eTIMS invoices issued | 142 |
Every month: what sold, what's owed, what's missing, and what to reorder.
The work behind the counter, done every week.
You keep selling. We keep the records straight, so you always know what you have, what you're owed and what you owe.
Stock and purchasing
Items, prices and stock levels kept current. Reorder lists, expiry and slow-moving stock flagged before they cost you.
eTIMS invoicing
Proper invoices for your business customers, with their KRA PIN, so their expenses validate and they keep buying from you.
M-Pesa and bank reconciliation
Till and bank statements matched against sales every week. Gaps found in days, not at the end of the year.
Suppliers and debtors
Supplier statements checked against your records. Credit customers tracked and reminded, politely and on time.
Monthly owner's report
One clear page: sales, margin, stock value, what's owed and what needs your decision. Ready for you and your accountant.
Hosting, backups and support
Your system hosted and monitored, backed up daily off-site, updated safely. One place to report problems and track fixes.
Keep your till. We start behind it.
No disruption at the counter. We set up the back office first and only change your point of sale if and when you want to.
Talk
A 20-minute visit or call. We learn how you buy, sell and get paid today, and what costs you the most time.
Set up
We load your items, suppliers and customers, brand your invoices and train your staff. Fixed quote, agreed start date.
Run
Weekly reconciliation, stock checks and supplier follow-up, then your monthly report. You decide; we keep it in order.
Busy owners with stock, suppliers and customers on credit.
A supermarket in Eldoret runs its stock, quotations, delivery notes and sales orders on a system we set up, used daily by about 10 staff.
- Connected to the shop's existing till, and kept working through a point-of-sale change.
- Branded quotation, delivery note and sales order templates.
- A mobile app that keeps working offline and syncs when the network returns.
- Demos use a fictional shop. We never show one client's data to another.
Clear prices, a fixed quote before any work.
Final prices depend on your number of items, branches and staff. You get it in writing before we start.
Support for your current system
- Monitored uptime and daily off-site backups
- Security updates done safely
- Fixes and small changes within agreed hours
- Free first look at your setup
Back office setup
- Items, suppliers and customers loaded
- Invoices, quotes and delivery notes in your branding
- Staff training and short how-to videos
- Setup paid in milestones as work is delivered
Contractors (solar, electrical)
- Quotes, jobs, materials and invoices in one place
- Up to 100 items and 3 document templates
- One company, one training session
- Extras quoted before they're done
Weekly back-office work (stock updates, reconciliation, supplier statements, debtor follow-up) is quoted by volume. You own your data and can export all of it at any time.
What we don't do.
We don't file your taxes.
Your accountant files. We keep the records clean, complete and ready for them.
We don't hold your data hostage.
It's your business record. Ask and you get a full export, whether you stay or leave.
We don't promise savings we can't measure.
We show you where the money and stock go. What you do with it is your call.
Benard Kimani, founder.
I build and run business systems. Since 2023 I've been the sole developer behind a 15-product software suite covering accounts, payments and multi-business hosting. I set up and look after the ERPNext system a supermarket in Eldoret uses every day, and I spent 19 months on solar installation sites, so I know how a shop floor and a job site actually work.
I hold a B.Eng. in Electrical and Electronics Engineering from Moi University. BackDesk is based in Nyeri and works with businesses across Central Kenya, in person where it helps and remotely the rest of the time.
Book a 20-minute demo.
Tell us a little about your business. We'll reply within one working day to set a time, at your shop or on a call.