Your back office, set up and run for you
Stock, quotations and eTIMS invoices, M‑Pesa and bank reconciliation, customers on credit and a clear report every month. You keep your till; we set up and run everything behind it.
Everything behind the counter, in one system.
Stock and purchasing
Items, prices and stock levels kept current, with reorder lists and slow-moving stock flagged.
Sales and eTIMS
Quotations, invoices and delivery notes in your branding; eTIMS invoices with your customer's KRA PIN.
M-Pesa and bank
Till and bank statements matched to sales every week, so gaps show up in days, not at year end.
Customers on credit
Who owes what, since when, with polite reminders sent on time.
Staff
Each person signs in with their own login and sees only the screens for their work.
Owner's report
One page a month: sales, margin, stock value, what's owed and what needs your decision.
AI assistant
Ask for a quotation in one sentence or a question about your records; it drafts, a person approves.
Less chasing, fewer surprises.
Before: stock counted when something runs out
After: a reorder list every week from what actually sold.
Before: M-Pesa checked against sales once a year
After: every payment matched to a sale, every week.
Before: quotations typed from scratch
After: a quotation drafted from your price list in a minute.
Before: credit customers remembered by memory
After: a list of who owes what, with reminders.
Before: business customers asking for proper invoices
After: eTIMS invoices with their KRA PIN.
Before: no idea of last month's margin
After: a one-page report at the start of every month.
Talk, set up, run.
Visit or call
We learn how you buy, sell and get paid today, and what costs you the most time.
Set up
We load your items, suppliers and customers, brand your documents and train your staff. Fixed quote, paid in milestones.
Run it with you
Weekly checks and a monthly report. Hosting, daily off-site backups and support included.
A fixed quote before any work.
Final prices depend on your items, branches and staff. You get the quote in writing before we start.
Back office setup
eTIMS invoicing
Support for a system you already have
Straight answers.
Do I need a computer?
No. Any phone or computer with internet works. Most owners check the system on their phone.
Will my staff manage?
Yes. We train them, and each person gets a simple screen for their own work: sales, stock or purchases.
Can you set up eTIMS?
Yes. eTIMS invoicing setup is KES 15,000, so your business customers get invoices with their KRA PIN that validate.
Is my data mine?
Yes. It's your business record. You can export all of it at any time, whether you stay with us or leave.
Do you file my taxes?
No. Your accountant files. We keep the records clean, complete and ready for them.
What software is it?
ERPNext, proven open-source business software, set up and run for you by BackDesk. There are no licence fees.
Ready to talk?
Tell us about your business and we'll reply within one working day.
